Work tools

This is a subject that I will be returning to in much more detail later. However, I wanted to highlight one bit of good news; HMRC have again postponed the implementation of MTD ITSA for individuals until April 2024 at the earliest. Partnerships will be at least a year later.

What is “MTD ITSA”

Making Tax Digital is HMRC’s general term for updating procedures surrounding tax returns. It will introduce a far greater degree of electronic communication than hitherto. It just internal to HMRC, to their own systems and procedures. In fact, the greatest impact is going to be to business owners.

The process has already started. Since April 2019 most VAT registered businesses with a turnover of over £85,000 have had to maintain VAT records in electronic format. From April 2022 nearly all other VAT registered businesses must follow suit.

The next big stage in the roll out is “MTD ITSA” or Making Tax Digital for Income Tax Self Assessment. This applies to unincorporated businesses, basically anyone who is running a business that is subject to income tax, whether VAT registered or not.

There are some exceptions. For example, businesses with a turnover of less than £10,000 will be exempt. One important point, though, is that property rental is deemed to be business income.

Compliance

Businesses will need to maintain the financial records in a compliant electronic format. Although in theory it is possible to do this on spreadsheets, unless you’re an Excel wizard it would take a lot of time and effort. For all intents and purposes, you’ll need to use a bit of bookkeeping software such as Xero.

The second, and possibly bigger, change is that businesses will need to complete self-assessment tax returns every quarter rather than annually at present. To date, HMRC have not clearly specified the nature of the quarterly return but it is likely to be a simpler return then the current annual income tax self-assessment.

Consequences

A business with a turnover of over £85,000 and VAT registered would hardly notice a difference. Instead of submitting a quarterly VAT and annual income tax return they will submit four quarterly income tax and VAT returns; not actually combined returns but very closely linked.


The biggest shock is going to be businesses who are not VAT registered. That is, the overwhelming majority of small sole traders. No longer will they be able to treat accounts are taxation as an annual exercise that can be addressed sometime between the April and the following January after the end of the tax year.

They will need to:

  • Invest in accounting software
  • Complete the bookkeeping promptly (probably within a month, HMRC if not yet said) every quarter
  • Submit, or more probably ask that accountant to submit, the quarterly return


And even then the process is not finished; it seems that as well as the fourth quarter’s return it will still be necessary to submit an annual tax return similar to the current self-assessment return

For a small business, this could represent a huge increase in overheads.

Benefits

Let’s be clear. No matter how HMRC try to present this, it is not being done for the benefit of the small business owner.


Moreover, I have serious doubts that it will be any benefit to HMRC. As a practising accountant I’m too well aware that HMRC have difficulty handling the volume of information they currently receive. They’re not going to be able to increase their processing capacity by a factor of four or five. The decision by HMRC to yet again delay implementing the next stage of MTD is a clear sign that they themselves are no where near ready.


Even when they are, the most likely consequences are huge amounts of information will be gathered and never used. Brilliant!


It would be wrong to say there are no benefits to the business owner, even if that’s not HMRC’s objective. Electronic recordkeeping can actually be very efficient and time saving. For a business processing, say, 50 transactions a month, this can cover the cost of a system such as Xero many times over.


However for a very small business or a buy to let landlord, there will be a considerable increase time, effort and quite possibly cost for not real benefit.

How can we help you?

A bit of good news. Our existing data processing procedures already convert clients’ submission into electronic format; this fully compliant with HMRC’s MTD requirements. So the only really change will be moving from annual to quarterly returns.


Whilst this will inevitable increase the work required and hence our fees, the increase may well be LESS than the cost to a client of acquiring their own MTD compliant bookkeeping system.